Privacy Policy

Gap Year Guide, owned and operated by Sarah Anthony
Last updated: November 30, 2025

This Privacy Policy describes how Gap Year Guide, owned and operated by Sarah Anthony (“Gap Year Guide,” “we,” “our,” or “us”) collects, uses, stores, and protects your personal information when you engage with our services, website, or communication channels.

By using our services, booking a session, or submitting information, you agree to the practices described below. This Privacy Policy works together with our Terms & Conditions, which govern all services and take precedence in the event of any inconsistency.

1. Information We Collect

We may collect the following categories of personal information:

a. Information You Provide Directly

  • Name

  • Email address

  • Academic background

  • Application materials (résumé, essays, school lists, etc.)

  • Scheduling information

  • Payment confirmations (no credit card numbers are stored)

  • Any other information submitted during coaching or mentorship

b. Website or Technology-Based Information

If you interact with our website, we may collect:

  • IP address

  • Device/browser information

  • Cookies or usage analytics (non-identifying)

This data is used solely for site functionality and performance.

2. How We Use Your Information

Your information is used exclusively for:

  • delivering mentorship and coaching services

  • scheduling sessions

  • providing feedback and educational guidance

  • improving service quality

  • internal record-keeping

  • required legal compliance

We do not sell, trade, or share your information with third parties for marketing or advertising.

Any use of your information is consistent with the Terms & Conditions, which govern all services.

3. Confidentiality of Client Information

Gap Year Guide treats all client information as strictly confidential.

We will never disclose personal information unless:

  • you provide explicit written permission, or

  • disclosure is required by law (e.g., court order)

This aligns fully with the confidentiality provisions in the Terms & Conditions.

4. Client Use of Gap Year Guide Materials & Communications

The Client agrees that all content shared by Gap Year Guide is confidential and proprietary.
This includes, but is not limited to:

  • emails or written communications

  • Zoom session content

  • templates, worksheets, PDFs, or frameworks

  • strategic plans or advising notes

Clients may not record, share, distribute, screenshot, or publish any part of sessions or communication without written consent.

This policy is governed by and reinforced in the Terms & Conditions, which supersede all interpretations.

5. Payment Information

Gap Year Guide does not store or have access to your full financial details.
Payments are processed through PayPal, which may collect and store information per their own privacy policies.

Only confirmation of payment (not credit card numbers) is retained.

6. How We Store and Protect Your Information

Gap Year Guide uses reasonable administrative, technical, and organizational measures to safeguard personal information. These measures may include, but are not limited to:

  • password-protected devices

  • encrypted email and cloud storage

  • restricted internal access

  • secure scheduling and payment systems

  • regular data reviews and updates

However, no method of digital transmission, storage, or communication is completely secure.

By using our services, the Client acknowledges and agrees that:

  • absolute security cannot be guaranteed

  • online systems may be vulnerable to malware, hacking, or unauthorized access

  • Gap Year Guide is not liable for breaches or access that occur outside our reasonable control

These provisions are governed by, and interpreted in accordance with, the Terms & Conditions.

7. Third-Party Services

Our website, scheduling system, or payment processor may link to or integrate with third-party platforms.
These platforms operate under separate privacy policies, and Gap Year Guide is not responsible for their practices.

8. Your Rights

You may request at any time to:

  • update or correct your personal information

  • request deletion of certain records (unless legally required to retain them)

  • ask questions about how your information is used

Requests can be made via email to the address provided at booking.

9. Minors

Gap Year Guide does not knowingly collect or store information from individuals under age 18 without parental consent.

10. Dispute Resolution & Reference to Terms & Conditions

Any disputes or questions about privacy are governed by the Terms & Conditions, including the binding arbitration clause.
By using our services, you agree that the Terms & Conditions control all interpretation and enforcement, including issues related to privacy.

11. Updates to This Policy

We may update this Privacy Policy periodically. Clients will be notified of any material changes. Continued use of services indicates acceptance of the updated terms.

12. Contact Information

For questions about this Privacy Policy, please contact:
Gap Year Guide (Sarah Anthony)
Email: _____________________